It seems like every website you visit today requires you to have a password.
Including this one.
It’s easy to remember the ones I use everyday — Email, my admin panel for this site, The Barbecue Forums — But what about all the sites I enjoy but only visit occasionally.
Unfortunately, my memory will not keep up with my curiosity. I cannot remember all of the passwords I create. The alternative would be to use the same password for everything — and that’s not a good idea either.
So a few months ago I created my Everyday Password Record Book and it’s been getting quite a workout every since.
It’s another one of those “oh-so-simple” ideas you’re probably already doing something like it but, after a few days will wonder how you ever got along without this book.
The first line of each entry is for the Name of the website. This is for quick reference. The “name” of this site, for instance, is Everyday Lists.
The second line is for the Address of the site. This is the actual address you type in and is often different (in some cases, quite different) from the name. For instance the “address” of this site is http://www.myeverydaylife.net/lists
Then you have a split third line with a place for you sign-on and your password.

And that’s all there is to it.
In my last job they were always talking about “best practices”. I hate most “Corporate Speak” with a passion — but I like this term. Here are a couple of Best Practices for you that I have discovered:
1. Create a “common password” for all those sites you visit that need a password but you don’t really care if someone hacks. DO NOT use it for your email, bank account or other sensitive information. Make it memorable and hard to crack (see my article below on how to create (almost) Perfect Passwords) then use it everytime. I would still write it down in the book though. Just in case…
2. NEVER write you VERY sensitive passwords in this or any other book. This is just not good. Instead, where it says password write a reminder. Something like “Best Password” or “Work Password” . This should be enough to help you remember that you used your “good” password.
3. Read my Article (below the download info), 3 Steps to Creating (almost) PERFECT Passwords.
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3 Easy Steps to Creating (almost) PERFECT Passwords
This article will show you how to easily create an almost unbreakable password like Gy$4n&yc4f and, more importantly, easily remember it every time. And why you only need a handful of passwords and can be almost perfectly safe with as few as two.
Hard to believe. I will prove it.
Too Many Passwords
It seems like every website you visit today requires you to have a password.
It’s easy to remember the ones you use everyday — Email, Website Admin Panels, Forums — but what about all the sites you enjoy but only visit occasionally. Unfortunately, my memory will not keep up with my curiosity. I cannot remember all of the passwords I create. I suspect you’re in much the same boat. And experts tell us that using common words or numbers (your pet’s name, your birth date) is a bad idea. They recommend using a combination of random (or seemingly random) numbers and letters in both upper and lower case as well as symbols (&,#,$).
That’s all well and good, but how can you be expected to remember a different group of random characters for each website you have an account with? One alternative would be to use the same password for everything — and that’s not a good idea. If anyone ever found out one they would have access to all of your sites.
The answer is to use a combination of all of the above techniques.
Step One - Create the (almost) Perfect Password That’s Easy to Remember
A perfect password would be one that is easy to remember but completely unbreakable. Unfortunately that doesn’t exist. Never will. But, by using a very simple formula we can create the almost perfect password.
First, as we know, a strong password should consist of random letters, numbers and symbols. They do not actually need to be random — they just need to SEEM to be random. Luckily there is a very easy way to do this and still remember them. Think of one of your favorite songs — one you will never forget. Take the first letter of each word and create a line of seemingly random letters from it. For instance, The Day the Music Died (not my favorite, by the way), first line — A long, long time ago I can still remember — would yield Alltaicsr. See? Seemingly random but instantly memorable to a Don McLean fan.
But it’s still need more “randomness” to be really strong. Find a line that includes uppercase letters. Eleanor Rigsby’s first line could produce ERpuritc. Better — but still not strong. To be really strong you need to find a line that also includes numbers and/or symbols (&,#,$). Think just for a moment and several will occur to you. For instance, Creedence Clearwater Revival’s hit, “Traveling Band” gives us 737coots from the first line, “Seven-thirty-seven comin’ out of the sky.”
But look around a bit more and you will find one like this gem from the Jimmy Buffet/Alan Jackson hit, “It’s Five O’clock Somewhere.” The next to last line in the chorus, “It’s only half past twelve, but I don’t care” produces the beautiful Io1/2p12bId. Assuming you can use the “/” in your password (you could just leave it out), that is an almost perfect password. Very short, very random and instantly remembered by any Parrothead. And the Dire Straits hit “Money For Nothing” yields the absolutely incredible, Gy$fn&ycff, or the even better, Gy$4n&yc4f (Told ya! Didn’t believe me, did you? That’s “Get your money for nothing and your chicks for free.”) A computer could not produce a stronger password than that!
Step Two - How to Always Remember Your Passwords
The second step to creating almost perfect passwords is to remember them. Even making them memorable will not help you if you can’t remember all of them. The solution to this is simple — only make 2 passwords (or at the most a handful.)
I know — this is a bad idea, right? Wrong. Hear me out. Password-protected-sites fall into 3 categories.
While the average person may have dozens of sites that need passwords, he or she only has a few that are critical — your bank account, business email, stock broker. For these sites use step one to make a complicated password you will instantly remember then don’t tell anyone. Use this ultra-secret password for all of these. Or to be safer make a new one for each. It’s still only a handful.
On the other end of the spectrum are the dozens of fun sites where the password is more for identification than true secrecy — forums, games sites, You-Tube. For these, create a good password and use the same one for all of them. What’s the worst that can happen? Someone solves a Sudoku for you?
Between these two extremes are all of the sites you don’t want to share but aren’t life-and-death either — affiliate sites, Amazon, eBay. For these use the password you use for the non-critical sites but change it slightly for each site. Here’s how — pick a way to include the site at the end of the password and change it for each site. For instance, you might use the first three letters of the website so that the password “737coots” becomes “737cootsAma” for Amazon and “737cootseBa” for eBay. The trick is to always change it the same way and you’ll never forget. Password +3 — easy. Pick any way you like and will remember.
Step Three - Write Them Down
Again, I hear you yelling, “Bad Idea!” Again, hear me out.
Creating the perfect password is not worth a nickel if you can’t remember which password goes with which site. Get a book and write down reminders for yourself. Not of the passwords, but of the sites they go to.
DO NOT write down your critical password. NEVER! NEVER! NEVER! It’s always a bad idea. But if you have followed step one above then it will be easy to write a reminder for yourself. The note, “Dire Straits”, would give you, and only you, the hint to remember Gy$4n&yc4f. Or, if even that is too risky for you, how about the name of your date you took to the concert? Or the city you first saw them? Anything that will remind you, will work.
For the common passwords, just write them down. We’ve already established that nothing bad would come of someone stealing them and you’ll save time if you ever forget.
For the middle-sites, write the password but not the final key (the first 3 letters or what-not.) Or if that’s too risky for you use the “reminder” trick you used for the critical password. It is just as easy.
Important
There you have it. You didn’t believe that you could make a password like Gy$4n&yc4f that was almost unbreakable but easy to remember when you started this article or that you could get by with as few as 2 passwords. But now you know it’s true — and easy.
But remember, NO password is 100% foolproof. Keep a close eye on your accounts and watch out for yourself — ALWAYS.